Job Description

Robert Half is seeking a resourceful and detail-oriented Administrative Assistant for an exciting opportunity in Minneapolis, MN. This position will play a key role in managing multiple calendars and providing complex scheduling support with a focus on fostering clear communication across teams and leadership. If you have a proactive mindset, excel at prioritizing tasks, and enjoy supporting both individuals and projects, we encourage you to apply!

Key Responsibilities:

• Oversee complex calendars for multiple executives, prioritize tasks, resolve scheduling conflicts, and ensure seamless coordination.
• Plan and schedule meetings across multiple locations, ensuring optimal attendance and proactively adjusting for conflicts.
• Prepare detailed agendas, track attendance, and record accurate, actionable meeting minutes.
• Develop, edit, and format presentations, reports, and professional correspondence to support executive initiatives.
• Plan and execute events, including resource coordination, AV management, communication distribution, and catering arrangements.
• Assist with department projects, monitor progress, identify potential delays, and provide regular updates to ensure timely completion.
• Create and maintain Excel spreadsheets, trackers, and reports, ensuring accuracy and timely distribution.
• Maintain efficient filing systems (physical and digital) and manage clerical tasks such as photocopying, filing, and drafting documents.
• Serve as a liaison between executives and internal/external stakeholders, fostering clear communication and strong relationships.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor’s degree preferred.
• Minimum of 3 years of administrative support experience, with prior experience in the healthcare industry highly preferred.
• Experience documenting meeting minutes and supporting high-level meetings.
• Expertise in heavy calendar management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Adobe and Canva is a plus.
• Resourceful, proactive, and self-motivated with exceptional attention to detail.
• Excellent verbal and written communication skills, including proofreading for accuracy.
• Ability to manage multiple priorities in a fast-paced environment.

Salary & Benefits:

• The salary range for this position is $52-62K.
• Benefits including medical, dental, vision, STD/LTD, and 401K with a company match.
• 3 weeks PTO in addition to paid holidays.

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