Job Description

Key Responsibilities:

Contract Administration:

• Review, track, and manage contracts, agreements with vendors, funders, and partners.
• Ensure compliance with contract terms, funding requirements, and reporting deadlines.
• Coordinate contract approvals, renewals, and amendments in collaboration with leadership and legal teams.
• Maintain a centralized database for contract documentation and key deadlines.

Administrative Operations:

• Provide high-level administrative support, including scheduling, correspondence, and document management.
• Coordinate meetings, prepare agendas, and take minutes for leadership and board meetings.

Finance & Procurement Support:

• Support procurement processes by coordinating vendor selection, bids, and agreements.
• Ensure records and financial documentation are maintained for audits and compliance.

Grant & Compliance Support:

• Assist with grant reporting by tracking contractual obligations and deliverables.
• Support data collection and documentation for grant compliance and audits.
• Collaborate with program teams to ensure alignment with contract and funding guidelines.

Qualifications:

• Bachelor’s degree in Business Administration, Nonprofit Management, Finance, or a related field.
• 3+ years of experience in nonprofit administration, contract management, or related roles.
• Strong understanding of contract administration, compliance, and financial processes in a nonprofit setting.

Preferred Qualifications:

• Experience working with government grants, nonprofit contracts, or procurement processes .
• Knowledge of funding compliance, reporting, and nonprofit governance .

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