Job Description

Description:

Project Name:
Court Technology Services Projects
CTS Project Manager


Scope:
Court Technology Services, withing the Alberta Courts is seeking a Project Manager to work on the design/implementation plan/program development plan for various projects within the technology delivery space of the Alberta Courts.


The resource will be assigned to various projects including Justice Digital the digital transformation of the Courts, Video Conference Expansion The upgrading of courtrooms across the province with cutting edge technology, CTS Transformation the restructure and building of the IT delivery organization including process, procedure, capabilities, etc. As well, there are a host of technology projects that include upgrading and implementing technology in the Courts technology environment. The resource will be responsible for the following tasks/activities:
Develop and manage all aspects of project and program engagement from planning, external vendor relationships, communications, resources, budget, change, risks and issues in collaboration with the senior leadership team and internal stakeholders;
Coordinate with stakeholders and schedule meetings.
Prepare briefing notes, meeting minutes, and other documents;
Prepare presentations for engagement with stakeholders, steering committees, project groups and other stakeholders;
Support team members in the analysis of industry engagement surveys;
Manage tasks and action items and follow up and escalate as required;
Provide support by bridging communication between external stakeholders, the Alberta Courts, Technology and Innovation teams, etc.;
Coordinate approvals and sign-offs;
Maintain engagement, meeting, and opportunity trackers;
Respond to stakeholder requests;
Complete documentation for decision making processes;
Provide direction to cross functional team(s) to ensure successful delivery of product(s);
Track and monitor scope and timelines for delivery of data product(s); and
Analyze and report on progress. Communicate project status and all relevant information to stakeholders.


Duties:


Responsible for the coordination and implementation of various Courts related technology projects. Oversees all aspects of the projects. Builds an effective operating environment, defines project objectives, scope, and guiding principles, conducts comprehensive analysis of the projects, monitors and summarizes progress of the project. Builds and maintains working relationships with Courts stakeholders, project vendors, and GoA departments involved in the project. Prepares reports for management regarding status of project.


Compile project charters and business/project plans with clear objectives and expected project outcomes to support activities, including the most suitable approach to be used in the development of each deliverable and work product, to ensure business objectives and data integrity are achieved.
Manage project(s) that will document business requirements, design and deliver IT solutions that are compliant with and contribute to the organization s enterprise architecture.
Assist with the development of recommendations including providing details of resource requirements, dependencies, interdependencies, policy implications pertaining to internal/external influences and the methodology to be applied.
Produce and package deliverables for presentation to various internal support teams, steering committee, and other project stakeholders.
Manage multiple tasks, project resources and project governance.
Conduct consultations with key internal Courts stakeholders and Ministry of Justice stakeholders
Work with project vendors to ensure that effective project communication exists through the duration of the project including escalation of risks as required.
Take responsibility for ongoing client satisfaction manage peer-level client relationships and overcome hurdles to ensure win-win solutions.
Coordinate with leadership to develop a well-defined project plans that clearly states the project s objectives, scope, assumptions, timeline, resource requirements, risks, benefits and budget.
Work with project sponsors and the project management office to develop a project organization structure with clearly defined roles and responsibilities for all stakeholders.
Document and report project status against established objectives, milestones, budget and resources and facilitate tracking and closure of issues and risks.
Develop project schedule plans and strategies, estimate resource requirements, develop and monitor work plans and take corrective action for completion of project tasks.
Provide guidance to project resources in establishing work priorities and prompt delivery of project tasks.
Develop, as required, related requirements documentation.
In collaboration with project sponsors, assess whether the project achieved stated outcomes and identify opportunities for improvement for future similar projects.
Provide leadership and assistance to project teams that require change management and communication support.
Engage and establish positive working relationships with subject matter representatives across the Alberta Courts and Court Technology Services to ensure that project decisions, directions and recommendations align and consider broader Court directions;
Provide input and/or develop Chief, Minister/Deputy Minister/Assistant Deputy Minister-level briefings, as required;
Work within the standards defined by the project management office and in the absence of standards work with the project management office to define new standards.


Equipment requirements:
Court Technology Services will supply laptop or desktop


Working Hours:
Standard Hours of work are 08:15 16:30 Alberta time
It is anticipated the role will be hybrid with a minimum of 3 days in office including Tuesdays, Wednesdays and one other day on a set schedule. In the event of an onsite meeting during an approved work-from-home day, the GoA does not pay for travel to attend on-site meetings, nor any expenses related to relocation, commuting, housing/accommodation, food/drink.


Notes on Location:
Resource will work in a hybrid manner with a minimum of 3 days in office as above, though must be available for onsite meetings when required.


Work location:
1st Floor John E. Brownlee Building
10365 97 St. NW
Edmonton Alberta T5J 3W7


Incumbency:
This is a net new role.


Enhanced Background Check:
A standard criminal record check will be required before we start the Enhanced Security Clearance process.
An Enhanced Security Clearance will be required for these positions, which will be coordinated by GoA only for these positions.


Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security awareness training. There may also be some optional courses as well.


Anticipated Interviews dates
will be held between (Dec13-17)
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request


Scoring Methodology:
Financial/Pricing: 20%
Resource Qualifications: 20%
Interview Process: 60%


SUBMISSION MUST INCLUDE:


RESUME
ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.
EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.


RESOURCE REFERENCES
Three references, for whom similar work has been performed, must be provided. The most recent reference should be listed first. Reference checks may or may not be completed to assist with scoring of the proposed resource.

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Qualification

Additional Details

• Payment Terms : Y030 - within 30 days Due net|Y015
• Maximum Extension Term (Months) : 24

Qualification Assessment

Must Have Education

Yes/No - (PM1)The proposed resource must meet or exceed one of the following...

Yes Work Experience

Duration - Experience defining project scope and goals in collaboration with business stakeholders.

8 years

Duration - Experience developing project deliverables including project charters, business cases...

8 years

Duration - Experience managing custom application development projects with at least 5 team...

8 years

Duration - Experience managing multiple projects concurrently.

8 years

Duration - Experience successfully implementing IT solutions in an environment with project...

8 years

Duration - Experience working as a Project Manager on a large complex custom software...

8 years

Nice to Have Professional Licenses/Certification

Yes/No - Active Certified Scrum Master certification (please attach)

Yes

Yes/No - Active professional Scrum Master certification (please attach)

Yes

Yes/No - Active SAfe 6 Lean Portfolio Manager certification (please attach)

Yes

Yes/No - Active SAfe 6 Practice Consultant certification (please attach)

Yes

Yes/No - Currently active PMP or PGMP Certification as issued by the Project Management...

Yes Work Experience

Duration - Experience conducting, facilitating and interpreting impact and risk assessments...

4 years

Duration - Experience creating and managing project forecast and actual budgets.

4 years

Duration - Experience developing and maintaining positive stakeholder relationships across the...

7 years

Duration - Experience making decisions and recommendations on highly technical or complex issues...

2 years

Duration - Experience working in or for the public sector.

3 years

Experience Mandated/Legislated Projects - Duration

4 years

Experience Project Governance - Duration

5 years

Experience Work with Technical Teams - Duration

4 years

Job Tags

Contract work, Work experience placement, Work from home, Relocation,

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