Job Description

Financial services firm in Midtown, Manhattan is seeking a temporary Administrative Assistant to support a team. The ideal candidate will have at least 2+ years of experience supporting a team with travel coordination, calendar management and expense management.

Onsite Monday - Friday

Hours: 9am - 6pm

Pay rate: $25-$30/hr

Responsibilities:

• Manage busy calendars including scheduling appointments, meetings and events
• Process and track invoices, expense reports, payment records
• Provide support for any administrative requests such as presentations and project materials
• Assist with general office needs like ordering supplies, restocking, filing and data entry
• Draft, proofread, and edit correspondence, memos and documents
• Resolve scheduling conflicts and proactively adjust appointments as needed
• Follow up on action items and deadlines to ensure accountability and progress
• Assist in the preparation of expense reports and coordinate approvals as needed
• Organize travel and create detailed itineraries for team members
• Coordinate and schedule Zoom meetings, ensuring all meeting details are accurate

Requirements :

• 2+ years’ experience supporting executives in a fast-paced environment
• Proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint, etc.) as well as familiarity with expense and travel system such as Concur
• Excellent organizational skills with attention to detail and accuracy
• Ability to handle multiple tasks while prioritizing effectively in a fast-paced environment
• Strong verbal and written communication skills
• Ability to work independently and collaboratively
• Ability to maintain confidentiality and handle sensitive information with discretion

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